In order to get a better idea of how to structure your event or where attendees should be sorted, it can be helpful to ask questions of potential attendees. In Eventene, questions are separated by Event/Event Part, List, and attendance status. If that sounds like a lot of questions to set up, don’t worry! It’s actually quite easy to add questions and Eventene ensures that you ask the right questions of the right people.
Creating questions occurs in the Build phase. To view previously added questions or to add additional questions, click on the Build tab and then click on any Event Part to bring up the Event Part page. From here you can see any created questions for currently selected List under “Questions If Attending” and “Questions If Not Attending”. Simply click “+ Add New Question” to…well…add new questions. For more on creating questions, please see the “Adding Questions” section below.
Each Event and Event Part has an attendance question associated with it. This is simply a “Yes” or “No” question asking whether the participant or contact is attending that Event or Event Part. This question cannot be removed; however, the organizer can control various parameters of the invitees’ attendance. In the Build phase, the organizer can add and edit all types of questions including attendance questions.
Under the section “Determine Attendance” the organizer will choose whether they are linking attendance to the overall Event or asking the invitees whether they will be attending. This setting is unique to each Event and Event Part. Please note that for the overall Event, “Link Attending” is replaced by “All Attending” which assumes all People or Places are attending the Event.
If the organizer selects “Link Attending”, then every participant and contacts’ attendance status will follow the value of the Event attendance status. They will still be able to see their attendance status in the mobile app or on the landing pages, but they will not be able to change their status for that Event or Event Part (except by changing their overall Event attendance).
However, it the organizer selects “Ask If Attending”, your users will be able to determine their attendance status using the Eventene mobile app.
The attending question is the wording for how the invitees will be asked to select their attendance status i.e. “Will you be riding in this carpool?”, “Can you attend our BBQ?”, or “Hey! Are you coming or not?”. The default status for the attendance question is “Undecided”.
For more information on how participants and contacts can answer attendance questions, please refer to the help articles on the mobile app and landing pages.
There are 15 types of questions you can include in your questionnaire. The Question Types are:
Yes/No, True/False, Text, Number, Comment, Phone, Email, Address, Date/Time, Date, Time, Multiple Choice (Pick 1), Multiple Choice (Pick Many), Multiple Choice (Rank), Information Only.
For each question type, you will need to enter the question text, name for the data field that holds the responses, and determine whether the selected question is required. Some question types have additional parameters once selected. These additional parameters are as follows:
Multiple Choice: Organizer will need to input the text for each choice.
Date and Time: Organizer must select which format to use for dates (MM/DD/YYYY or DD/MM/YYYY)
Number: Organizer will select whether to accept whole numbers or decimal numbers.
Address: The organizer must choose which country format to use for addresses.
To begin adding questions, navigate to the Build tab for your Event. Click on the Event Part you wish to add questions to and you will arrive at the Event Part summary page. You can also add questions to the overall Event and these will appear at the end of your questionnaire (more on this later).
Your first decision will be deciding whether to add questions for the People List or the Places List (assuming you have attached both Lists). Think of this as deciding which kind of attendees you need to add questions for. If your Event Part is a carpool, then the People might be riders and the Places would be drivers. In this case you might ask the People (riders) questions about seating preference and baggage. Then you would ask the Places (drivers) about car type, fuel economy, number of seats, etc.
However, perhaps you are sorting wedding guests (People) into tables (Places). In this case, it wouldn’t make sense to ask questions of the tables so you would only need to add questions for the People List. For whichever List you decide to add questions, the process is the same. Simply click on the List selector at the top left of the Event Part page.
After selecting the List, you will need to determine if you are adding questions for attendees or non-attendees. This allows you to ask important questions for invitees that choose not to attend the Event Part such as “why aren’t you attending?!”.
Click on the Link “+ Add New Question” below the attendance type that you will be adding a question for. You will then see the Add Question page.
In order to add a question to the Event or Event Part you will need to fill in all of the fields for the selected question type. Each question type has a different set of fields, but at the minimum you will need to enter the question text, name for the data field that holds the responses, and determine whether the selected question is required. After filling out these fields, simply select “Continue” to add the question to either the “Questions If Attending” or “Questions If Not Attending” section. You will then return to the Event Part page and see the added question under its respective section.