Types of Event Parts
Event Parts are incredibly versatile and powerful tools in the Event organization process. They can be used for a variety of purposes for both the organizer and participants. Here we will look at a few ways that Event Parts can be used to structure Events.
Example 1. (Activity)
Perhaps the most common use for an Event Part is as an activity within an Event. For an Event such as a dinner this might be the only Event Part that is necessary. In this case you could have an Event Part called “Dinner” that has a People List of guests and a Places List of tables. You would then ask the guests several questions such as whether they are attending, their meal preference, and whether they wish to sit next to a specific person. Using this information, you would then Assign the guests to tables based on their individual requirements.
For a multi-part Event, an Event Part could serve as an activity within the overall Event. Let’s return to the example of a field trip. Here an Event Part could be “Touring the Museum” while a separate Event Part might be “Lunch”. Both of these are activities within the overall Event- “Field Trip”. Each of these Event Parts might share the same People List (“Students”) but the Places List would differ. “Touring the Museum” might use chaperone names for Places (i.e. “Mr. Smith’s Group” and “Ms. Wilson’s Group”) whereas “Lunch” could use location names (“Grill”, “Café”, “Diner”, etc.).
For the case above, you could use one set of questions sent to the students (asking them about group and meal preferences), but use different information from their responses for each Event Part.
Example 2. (Coordinating Event Support)
Not all Event Parts are participant-facing. Using the previous example of a field trip, you might have an Event Part entitled “Find Chaperones”. For this Event Part you would have a People List of potential chaperones for the field trip, but no Places List since you are simply trying to find available chaperones.
After sending questions about availability to your People List of potential chaperones, you would track their responses and this new List of chaperones that are available could become a Places List for future Event Parts entitled “Touring the Museum” or “Carpool”.
In this way, an Event Part can be used as a tool for Event planners to coordinate and organize Events as well as invite participants.
Example 3. (Soliciting Feedback)
Event Parts don’t necessarily need to occur during the Event. One example of an Event Part that occurs after an Event is completed is “Soliciting Feedback”. Following on the field trip example, the Event organizer may choose to get student feedback a week after the trip to the museum. To do so, they would use the People List of students that attended the field trip, but there would be no need for a Places List.
The organizer would create a list of feedback questions and then send this out to all the students that attended the field trip. Another option would be to create a Places List based on responses for future Events. For example, all the students that liked the Sculpture exhibit could be put in a group with learning activity related to this exhibit, whereas students that enjoyed the exhibit on Photography would be placed in a different group.
This is an example of how Event Parts can also be used to solicit meta data about an Event as a whole and guide future Event planning.
Note that Event Parts cannot be created after an Event is completed. This means that any post-Event feedback surveys must be created before the Event ends.